oct2018 October

General Data Protection Regulations (GDPR)

Privacy Notice 25th May 2018

Who we are

The Black Pear Gardening Club (BPGC) is a gardening club affiliated to the RHS.

Our Aims

Our society aims to bring together those of all ages with a common interest in horticulture so that they might share their enthusiasm and enjoyment of plants, gardens and gardening. To provide an opportunity for members to broaden their knowledge of plants, the growing of healthy fruit and vegetables and to encourage planting which restores biodiversity to our gardens: creating an environment which supports bees, butterflies and other pollinators.

Our Activities

In the autumn and winter months we host illustrated talks on topics relating to horticulture and biodiversity.   For spring and summer months garden visits are organised. The committee of the BPGC acts as the organisation’s data controller for the purposes of the GDPR. Individual officers of the Committee and the Webmaster may act as data processors.

Why we keep personal data and our legal basis for doing so

The BPGC keeps and uses personal data in order to run the Group efficiently and to provide our membership with the services they have paid for. To do this the committee and webmaster involved in the organisation of the Group from time to time need to know who our members are and to be able to communicate with them. The Club is therefore adopting the legal basis of ‘Legitimate Interest’ to justify holding and using your personal data. The committee is satisfied that it is in the legitimate interests of the BPGC to maintain this data, that it is necessary and proportionate to do so and that the purposes for which the data is used cannot be achieved in any other, less intrusive, way.

What we keep and what we do with it

The BPGC stores and uses your contact details as provided by you. Those details are your name, address (and alternative address if provided), telephone number and email address.

We do keep a record of those attending meetings.

We use the information to keep you informed about BPGC activities and other things that may be of interest to you and to send you newsletters and reminders to renew your membership.
 The information is held electronically on personal password protected computers and in paper form as required. Every effort is made to ensure that your data is secure. Individual members’ details are made available to Committee members involved in organising activities as and when required.

Who we share it with

We do not and will not share your information with anyone outside of the BPGC. Emails will be sent out as BCC to protect your identity. We will not share your details with other members of the club without your permission.

How long we keep it

We keep your information for the duration of your membership of the BPGC and for 6 months after your last payment becomes due unless you tell us that you do not wish to re-join. If you inform us that you are cancelling your membership all your data will be deleted from the electronic record as soon as possible.

Your rights under the GDPR

You have the right to:
  • Be informed about the collection and use of your personal data
  • Access the data held (a copy of your data will be provided on request)
  • Have any inaccuracies in your data corrected
  • Request your details be deleted from our records
  • Request that the use of your personal data is restricted
    You have the right to object to the use of your personal data at any time.
    If you wish to exercise any of the rights outlined above please contact a member of the committee